ARC 360 — Programme Management

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ARC 360

ARC 360: Your Programme Record

ARC 360 is the complete lifecycle record for every SPIC MACAY programme — from planning through execution to financial closure. Plan, promote, collect evidence, and close finances in one place.

Pillars

Programme Types

Dashboard

Build & Promote

Five tools you'll use every programme

Programme Types

Circuit, Virasat (Same Venue), Single Event, Custom, Meeting Series — each with its own workflow.

Create

Form wizard, poster upload, or document import. AI-assisted creation from existing posters.

Events & Schedule

Dates, venues, modules, audience per event. Drag-drop reordering for circuits.

Creatives

Poster + Facebook + Instagram + Twitter/X templates. Auto-populated from programme data.

Public Page

Goes live on publish. Share the link for outreach and event registrations.

Evidence & Finance

Track every rupee and every report

APR & Payments

Send APR to finance with PDFs. Track review → approval → booking. Expense claims and special payments.

Program Reports

Share public form with institutions. Full Report or Accounts Only. 6 reporter roles.

Institution Contributions

Track donations from host institutions per venue. Match coordinator report against bank record.

Engagement

Feedback, news, and coordination tools

Programme News

Articles and press coverage. Included in APR email sent to finance.

Feedback

4 roles: Student, Teacher/Faculty, Parent/Guardian, Volunteer. Toggle collection on/off.

Logistics Plan

Pre-event checklist with milestones. Connected to TodoList for assignments and deadlines.

Notifications

Auto-subscribed. Get notified on artist added, venue confirmed, payments processed.

Programme Lifecycle

Every programme follows this flow. Publish when ready, complete after events.

Before the Event

Generate Creatives, Share the Link

Poster templates auto-populated from programme data. Social formats for every platform. Public page goes live when you publish.

13 poster templates: single event, circuit, virasat

2Social: Facebook, Instagram, Twitter / X

3AI reverse: upload poster → extract programme data

4Public page live after publishing — share for registrations

After the Event

APR to Financial Closure

Complete & Send APR attaches poster, articles, expense vouchers as PDFs. Finance reviews, approves, and books — you get notified at each step.

APR & Payments

1APR sent to finance with all documentation attached

2Finance reviews → approves → books (you get notified)

3Special payments for non-standard disbursements

4Expense claims for coordinator travel, venue costs

From Submission to Booking

You get notified at each step. No more manual follow-up.

Tracking Donations

Every Contribution Tracked

Host institutions commit contributions. Track what the coordinator reports vs what the bank shows. Matching creates a verified donation.

Venues & Contributions

1Contribution Record: what the coordinator reports

2Credit Statement Entry: what the bank shows

3Matching creates a verified Donation

4Venue status: pending → received → writeOff

Verification Chain

Reports from Institutions

Share a public form URL. Institutions submit Full Report or Accounts Only. Six reporter roles for multi-layer verification.

12 report types: Full Report, Accounts Only

26 reporter roles for multi-layer verification

3Public form URL — share via WhatsApp or email

4Verification: submitted → verified

Overview Tab

Everything at a Glance

Overview tab is your dashboard. Every widget links to its tab. Programme details, creatives gallery, APR summary, contributions, news, reports — all visible from one screen.

1Programme details — type, coordinators, regions, schedule

2Creatives gallery + APR summary + expense claims

3Institution contributions + logistics + news + reports

4Workflow buttons: publish or complete directly from here

ARC 360

ARC 360: Your Programme Record

ARC 360 is the complete lifecycle record for every SPIC MACAY programme — from planning through execution to financial closure. Plan, promote, collect evidence, and close finances in one place.

Pillars

Programme Types

Dashboard

Build & Promote